Types of Records

Active

• A record which is regularly referred to and required for current use

Confidential

• A record or information requiring protection against unauthorized disclosure

Public

• A record open, by law or custom, to public inspection

Inactive

• A record that does not have to be readily available, but which must be kept for legal or historical purposes

Non-Essential

• A record on the records retention and disposition schedules for routine destruction, as it has no predictable value to the organization after its initial use

Obsolete

• Eligible for immediate destruction

Official

• A record which is legally recognized as establishing some fact.

Permanent

• Information which is required by law to be retained indefinitely or which has been designated for continuous preservation because of reference, historical, or administrative significance

Semi-active

• A record that is infrequently referred to and is not in active use. A semi­-active record is often removed to a lower cost holding or storage area

Vital

A record containing information essential for:

• Emergency operations during a disaster;

• The resumption and/or continuance of operations

• The  re-establishment  of  the legal, financial and/or functional status of the organization