A Full Service

Records Management Company

What is a record?

Business records represent the "results" of business transactions that your organization processes.  

Records usually include several documents that are used to certify and document that an action has taken place. 

Not all documents are records. But all records are documents. It is sometimes difficult to determine which documents become records. 

Records come in all sizes, shapes and types. They are no longer 8 1/2 x 11" only but include email and other electronic documents. 

What is Records Management? 

Records Management insures that an organization can find what they need when they need it in a cost effective manner. 

Records must be maintained throughout a lifecycle that includes creation, use, maintenance and archival stages. 

The cost of records management includes the cost of creation and replication; the cost of storage throughout the life cycle, and the cost of access. 

Accessing records can be quite simple and inexpensive if the record is properly indexed.  

Why Should I do It? 

There are three primary reasons for maintaining business records.

Regulatory Compliance

The government requires us to keep certain documents to prove activities. 

Litigation Avoidance

Businesses must prove that it has acted in good faith in courts of law. 

Best Business Practice

Auditors and CPA's recommend that you maintain good audit trails as proof of sound business operation. 

We maintain Records because we must.

Services

  • Records Storage

  • Retrieval

  • Boxes

  • Files

  • Documents

  • Indexing

  • Delivery

  • Regular same day

  • Emergency "Stat"

  • Life Cycle Management

  • Retention Scheduling

  • Imaging and Data migration

  • Confidential Destruction

  • Consultation

Call us at (325)-677-4554 to schedule a free survey

 

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